Sample Rental Agreement

Customer desires to rent an LED sign from LED Sign City for use at the approved installation location. This is a rental agreement. Customer does not own the equipment unless LED Sign City provides a separate written purchase agreement.

• LED Sign City owns the equipment at all times.
• Customer does not own the LED sign, controllers, parts, accessories, or software rights unless a separate written purchase agreement is signed.
• Customer may not sell, transfer, assign, pledge, sub-rent, remove, relocate, modify, or dispose of the equipment without written approval from LED Sign City.

• If installation is included, pricing assumes normal site conditions and a suitable structure unless a new basic structure is stated as included.
• Existing structures are subject to review by LED Sign City. If not suitable, final pricing may change.
• If a new basic structure is included, it is limited to the scope stated in the final agreement.

• If Customer does not own the property, Customer must obtain written property-owner or landlord approval before installation.
• LED Sign City may require the property owner to sign a consent form acknowledging the equipment belongs to LED Sign City and may be removed if the rental agreement ends or Customer defaults.
• Customer is responsible for obtaining and maintaining all property-owner approvals.

• Customer must use the equipment only for lawful commercial purposes.
• Customer must keep the equipment in good condition and must not permit unauthorized repairs, alterations, or relocation.
• Customer must allow LED Sign City reasonable access to inspect, service, repair, replace, upgrade, or repossess the equipment.

• The equipment may include access to software for content management, scheduling, and display updates.
• Customer is responsible for its own displayed content and agrees not to display unlawful or unauthorized material.
• Customer is responsible for internet or cellular service unless the final agreement states otherwise.

• Customer agrees to make all monthly rental payments when due.
• The rental agreement is non-cancellable during the initial term after commencement unless LED Sign City agrees otherwise in writing.
• Customer's obligation to pay is not reduced because of equipment service needs, warranty claims, or dissatisfaction, except where required by law.
• Customer may not withhold, offset, or reduce payments without written approval.

• If any payment is not received by the due date, Customer may be charged a late fee listed in the final agreement.
• Returned checks, failed ACH payments, chargebacks, or declined payments may result in additional fees.

• Customer is responsible for all applicable sales tax, use tax, rental tax, property tax, or similar taxes unless a valid exemption applies.
• If Customer claims tax-exempt status, Customer must provide a valid exemption certificate before tax can be removed.
• If a valid exemption is not provided or expires, applicable taxes may be added to monthly payments.

• Customer is responsible for loss, theft, damage, vandalism, storm damage, fire, or power surge after delivery or installation.
• Customer must maintain insurance covering the equipment for not less than its replacement value.
• LED Sign City may require Customer to list LED Sign City as a Loss Payee while the rental agreement remains active.
• Customer must provide proof of insurance upon request.

• If the rental agreement ends, is not renewed, or Customer defaults, LED Sign City may remove the equipment.
• Customer must provide reasonable access for removal.
• Customer may be responsible for removal-related costs if the agreement ends early or the site requires special equipment or repairs.
• LED Sign City is not responsible for restoring the site beyond removal of its equipment unless specifically agreed in writing.

Customer will be in default if Customer: fails to make a payment when due, fails to maintain required insurance, provides false or misleading information, removes or transfers the equipment without approval, fails to obtain property-owner consent, fails to provide access to the equipment, becomes insolvent, or breaches any material term of the agreement.

• Customer may not assign this agreement or transfer the equipment without written approval from LED Sign City.
• LED Sign City may assign this agreement or its rights to a financing partner or other third party.

This sample does not include a personal guaranty. Some accounts may require a separate guaranty document, which will be provided separately if required.

LED Sign City is not responsible for indirect, incidental, special, consequential, or lost-profit damages arising from the equipment, installation, software, service, downtime, or displayed content, except where prohibited by law.

This agreement will be governed by the laws of the state listed in the final agreement. Venue and dispute-resolution terms will be stated in the final agreement.

The final signed agreement, together with any exhibits, schedules, and signed amendments, will represent the entire agreement. Any changes must be in writing and signed by both parties.

This sample is for review before application. The final agreement may include project-specific changes including: customer name, equipment specs, monthly payment, taxes, installation scope, rental terms, upgrade terms, removal terms, and any other project-specific items.